Government Grant Compliance & Reporting Specialist Contractor

Written By Lighthouse Foundation

Time Commitment: 10-15 hours per week

Compensation: $50 per hour

Location: Fully Remote


The Organization 

Lighthouse Foundation of Chicagoland is a Black LGBTQ+-led, multiracial social justice organization that advances justice for Black LGBTQ+ people across Chicagoland through empowerment, education, and entertainment. Since July 2019, Lighthouse Foundation has launched the nation’s first Black Queer Equity Index, partnered with 24 organizations, and hosted 140+ activations with 1,600+ Individuals.


The Role

Lighthouse Foundation seeks a Government Grant Compliance & Reporting Specialist Contractor to lead and manage the reimbursement process from government funders.Candidates with experience reviewing/approving government payments or experience with processing are preferred.


The ideal candidate is an adaptive self-starter who enjoys working as part of a team and is growth-oriented. This part-time contract role will average 10-15 hours per week. 


Grant  Reporting and Reimbursements (30%)

  • Prepare and submit required programmatic and financial reports for grants funded by the State of Illinois, Cook County, and the City of Chicago

  • Compile reimbursement requests, invoices, and supporting documentation in accordance with funder requirements

  • Review expenses for allowability, allocability, reasonableness, and proper documentation

  • Reconcile reimbursement submissions with approved budgets and internal financial records

Program Data & Documentation (25%)

  • Work directly with program and finance staff to collect required outputs, outcomes, and performance measures

  • Ensure consistency between program narratives, financial reports, and reimbursement documentation

  • Maintain organized grant records in accordance with retention requirements

Compliance & Monitoring Readiness (25%)

  • Ensure compliance with grant agreements, contracts, and applicable state and local regulations

  • Maintain complete, monitoring-ready grant files, including fiscal documentation, performance data, and backup support

  • Support agency monitoring visits, desk reviews, and audits by preparing materials and responding to follow-up requests

  • Identify compliance risks and support corrective actions as needed

Systems & Internal Support (20%)

  • Track reporting and reimbursement deadlines across multiple grants

  • Use funder portals and reporting systems required by the City of Chicago, Cook County, and the State of Illinois

  • Support internal compliance processes, templates, and documentation as needed

Required Qualifications

  • 3+ years of direct experience reporting on government grants in Illinois

  • Demonstrated experience preparing and submitting grant reports for the City of Chicago

  • Experience with reimbursement-based grants, billing, and invoicing

  • Strong understanding of state and local government grant compliance and monitoring requirements

  • High attention to detail and strong organizational skills

  • Ability to work independently as a staff-augmentation resource and manage multiple grants simultaneously

Preferred Qualifications

  • Experience serving as a government grant monitor, specialist, reviewer, or compliance officer for the City of Chicago, Cook County, and/or the State of Illinois

  • Direct experience with billing and reporting for the following agencies, either on the government side or as a nonprofit grantee:

    • Illinois Department of Public Health (IDPH)

    • Illinois Criminal Justice Information Authority (ICJIA)

    • Illinois Department of Commerce and Economic Opportunity (DCEO)

    • Chicago Department of Public Health (CDPH)

  • Familiarity with cost allocation, matching funds, and indirect cost requirements

  • Experience supporting monitoring visits, desk audits, or corrective action plans

  • Background in grants management, finance, accounting, or public administration

How to Apply

Please submit a resume and a brief summary of your experience with City of Chicago, Cook County, and/or State of Illinois grant reporting, including any experience with IDPH, ICJIA, DCEO, and/or the Chicago Department of Public Health, and any roles as a government grant monitor, specialist, or reviewer to jobs@lightfoundchi.org. The deadline to apply is January 31st, 2026 with special consideration given to applicants who apply sooner. Black LGBTQ+ people are encouraged to apply. 

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Lighthouse Foundation
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